WORKFLOW QUALIFIED VIRTUAL ASSISTANTS

Skilled Virtual Assistants for

Construction & Engineering.

Save Time, Cut Costs, and Focus on Building Success.

Services We Deliver Better, Faster & More Accurately For You.

Estimating & Takeoff Services

Material & Quantity Takeoffs

Public Works Estimating

Bid Preparation & Cost Analysis

AI-Enhanced Estimating

Project & Admin Services

Submittals & RFI Management

Vendor & Subcontractor Coordination

Document Control & Change Order Preparation

Project Scheduling & Tracking

Financial & Reporting Services

Invoice Processing & Expense Management

Bid Analysis & Cost Tracking

Profitability Analysis & Risk Assessment

Custom Workflow Optimization

Workflow SOP's Creation

Process Streamlining & Efficiency Improvements

Tailored Solutions for Your Business Needs

Why Settle? Our Assistants Outperform Every Time.

Our Core Tools & Skillsets Include:

and many more...

Systematic 5 Step Onboarding Process

1

Determine If We're the Right Fit for You

Start below by answering a few quick questions to assess how well we align with your business needs.

2

Create Your

Workflow SOP's

We’ll work with you to map out your unique Workflow SOP's (Standard Operating Procedures), ensuring our assistants seamlessly integrate into your operations, aligned with your business processes.

3

Plug-and-Play VA Integration

Based on your needs and Workflow SOP's created in Step 2, we’ll pair you with the perfect VA who is trained and ready to deliver results from day one.

4

Set Targets & Key Workflow Metrics

We’ll discuss your goals, define success, and establish performance metrics to ensure consistent, high-quality results and a smooth collaboration.

5

Optimize, Track & Scale

We provide more oversight over our team than you’d have with in-house staff, tracking performance to ensure consistent quality. If you need a replacement, we take care of it immediately.

Created for contractors & engineers,

Built by contractors & engineers.

Ready to cut the fat & boost your operations?

Our VA Engineers Are Ready To Elevate Your Team.

Please complete our Client Assessment below to see if Workflow VA is right fit for your operations.

Step 1 of 2 - Who Are You?

about us

The Force Behind The Work.

Workflow VA leverages the combined expertise of a seasoned Licensed Civil Engineer with extensive experience in public works design and construction management, alongside a successful General Engineering Class A Contractor. We understand the intricacies of construction bidding from both design and execution perspectives.

Our team provides dedicated virtual assistants specializing in bid preparation, data entry, plan analysis, and proposal development, enabling contractors to streamline their bidding process, improve accuracy, and enhance their competitiveness in securing profitable projects.

VA Onboarding Experience

20+ Years

Our VA Hours

Logged

120,000+

Licensed

Civil Engineer

Since 1990

Licensed General Engineering Contractor

Since 1992

Workflow VA FAQ's

How does the subscription work?

Our services are subscription-based, tailored to your needs. Pricing is based on the number of VAs you hire and the complexity of the tasks.

What software are your VAs trained on?

Our staff are experts in PlanSwift, Bluebeam, On Center, STACK, HeavyBid, Trimble Accubid, and more. We’re also proficient in the latest AI estimating platforms.

What happens if my VA isn’t a good fit?

We’ll replace them quickly and ensure a smooth transition at no extra cost.

Can you handle other construction-related tasks?

Yes! From submittals to RFIs and vendor communication, we offer a wide range of construction-specific virtual assistance services.

Workflow VA Contact Us

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